Commercial Finance Assistant, London, United Kingdom

Structure

You will be a key member of the London Finance Team reporting directly in to the Senior Commercial Business Partner and supporting the wider finance team.

Role Overview

We have an opportunity for a Finance Assistant to join our high performing finance team in a varied role which supports across the finance team and also interacts with the wider business. You will work with the Commercial Business Partners across all practices in providing accurate information to aid commercial decisions. You will also support the Financial Reporting team and assist with the smooth running of our outsourced Accounts Payable function.

This role requires an ability to work in a fast-paced, pressurised environment with strong multi-tasking skills and good attention to detail. Working for multiple stakeholders is an inherent part of this role, as is the need to build outstanding relationships with your key stakeholders.

This role represents a really good opportunity to develop excellent commercial support skills with a clear path for progression within the Commercial team, alongside improving technical ability and awareness by working towards an accountancy qualification.

Main Responsibilities

Commercial Business Partner Support

  • Prepare actual time vs budget reports for both internal reporting to project managers and external reporting for clients
  • Produce weekly WIP (work in progress) reports for all practices
  • Assist with setting up new project codes and closing codes that are no longer required
  • Produce missing time and missing worksheet reports for the Commercial Business Partners
  • Assist the Commercial Business Partners with client third party and out of pocket cost reconciliations
  • Provide ad hoc support to the Commercial Business Partners as and when needed

Accounts Payable Support:

  • Develop an excellent understanding of the Purchase Order and Expenses system so that you can assist with queries and training when required
  • Work collaboratively work with the outsourced Accounts Payable team to ensure timely processing of vendor invoices and employee expenses
  • Review the Accounts Payable ledger on a weekly basis and provide a commentary for aged items
  • Review outstanding Purchase Orders on a weekly basis and check that they are coded correctly and are moving through the approval system in a timely manner
  • Work collaboratively with the Commercial Business Partners to ensure that they are aware of significant Purchase Orders that are outstanding

Month end:

  • Assist with intercompany billing
  • Provide account and project coding to accounts payable team
  • Assist with the bank reconciliation and intercompany reconciliations
  • Maintain the intercompany schedule and follow up with intercompany offices to confirm payment dates for outstanding invoices

Core Skills

  • Excellent interpersonal skills, able to form great relationships across the business and with the outsourced payables team
  • Professional (time keeping, meeting deadlines, following through on commitments, quality of information)
  • Good Excel skills
  • Excellent organisational skills
  • Strong attention to detail
  • Ability to work flexibly and deal with ad-hoc queries as they arise
  • Ability to work to tight deadlines
  • Good analytical skills

Soft Skills

  • Friendly and approachable
  • Eager to learn, grow and develop
  • Proactive by nature
  • Strong team player
  • Flexible in approach to role and responsibilities and comfortable re-prioritising when required
  • Effective at operating in a climate of change as the business develops
  • Upholds the values and supports the culture of the Agency
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