Team Administrator, London, United Kingdom

As a Team Administrator, your organisational skills are key to helping one of our largest teams run smoothly and efficiently.

Responsibilities:

  • Administrative support for 6 senior members of team:
    • Filing expenses on behalf of 3 senior team members
    • Booking travel (taxis, flights, trains, hotels, new travel profile setup with agent) for 5 senior team members
    • Raising purchase orders for 3 senior team members (and freelancers where required)
    • Booking meeting rooms
    • Collating information for weekly reports from senior team
    • Arranging client/staff gifts
  • Administrative support for MD:
    • Diary management and scheduling meetings as requested
    • Management of MD corporate card for team expenses, ensuring expenses are up to date, receipts are tracked
    • Note-taking in senior team management meetings
    • Management of monthly practice meeting, working with MD to gather content as required
    • Logistics for MD-run team outings and events, including venue/supplier research and booking
    • Coordinating 360 feedback requests for MD line reports during performance review period
  • Wider team support:
    • Tracking team holiday using central calendar, tracking lieu and sick days.
    • Printing and binding
    • Client meeting room set-up
    • New starter admin inductions, office tours and team introductions
    • Booking couriers
    • Sourcing stationery/materials for client meetings
    • Organising monthly new starter photos with our creative team
    • Overseeing seating and hot-desking arrangements and generally looking after the CS office space

The successful candidate will be highly proactive, well organised and able to work at pace. Strong stakeholder management skills and an interest in getting to know the business are essential for this role which will require project management across a multi-dimensional consultancy firm, covering numerous different geographies.

  • Experienced team assistant with a strong track record of supporting senior executives
  • Excellent interpersonal, communication and telephone skills
  • Highly organised, ability to juggle and prioritise multiple requests in short time frames
  • Advanced admin experience, skill and knowledge
  • Advanced proficiency with Microsoft Office (PowerPoint, Excel, Outlook, Word) and Prezi
  • Strong proofreading skills
  • Demonstrates ability to work independently, shows initiative and curiosity
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